Final Checks Academy CIC

Health and Safety Policy

Address: Yew Tree avenue, RM10 7FN
Telephone: 02037732208
Main Contact: danielle@final-checks.com
Maintenance Advisor: LEUK Team geoff.conaghan@londoneast-uk.com

1. Preface

This Health and Safety Policy outlines Final Checks Academy CIC’s (hereafter “the Company”) commitment to ensuring the health, safety, and welfare of all workers, contractors, learners, and visitors. It complies with relevant legislation and comprises three key sections:

  • Health and Safety Policy Statement
  • Organisational Duties
  • Arrangements for Managing Health and Safety

2. Health and Safety Policy Statement

In accordance with Section 2(3) of the Health and Safety at Work etc. Act 1974 and related regulations, the Company commits to:

  • Providing a safe sales and training environment free from work-related accidents and ill health.
  • Complying with the Health and Safety at Work Act 1974, Management of Health and Safety at Work Regulations 1999, and all relevant legislation.
  • Communicating safety commitments to employees and clients.
  • Ensuring cooperation at all levels to maintain a healthy and safe workplace.
  • Taking reasonable care for personal and others’ health and safety.
  • Enforcing disciplinary action for safety violations.

Key duties include:

  • Safe plant and systems of work.
  • Safe handling and storage of substances.
  • Providing information, instruction, training, and supervision.

The Company will:

  • Identify hazards, assess risks, and implement controls.
  • Maintain safe equipment and enforce safe working methods.
  • Appoint competent personnel and provide ongoing training.
  • Promote health and safety awareness.
  • Allocate sufficient resources to meet objectives.

All workers must:

  • Exercise reasonable care for health and safety.
  • Cooperate with the employer’s statutory obligations.
  • Avoid interfering with safety provisions.

The policy is reviewed annually or as needed to reflect legislative changes, personnel updates, and technological advances. Copies are displayed and accessible to all workers, consultants, and contractors.

3. Organisational Duties

A safety structure chart defines roles and responsibilities. Individual duties include:

  • Senior management oversight.
  • Line managers ensure compliance.
  • Workers adhering to safety rules and reporting hazards.

4. Arrangements for Managing Health and Safety

Management at all levels must ensure compliance with legislation and reduce risks. All personnel and contractors must follow policies to prevent accidents and incidents.

5. Training

  • All employees receive health and safety training before new roles.
  • Training covers personal protective equipment (PPE), equipment use, hygiene, risk assessments, supervision, emergency plans, accident reporting, and health and safety reporting lines.
  • Refresher training is provided annually or as needed.

6. Safety Rules

  • Do not tamper with electrical equipment or machinery unless authorised.
  • Do not undertake unsafe jobs or tasks without proper instruction.
  • Report all injuries and hazards immediately.
  • Ensure protective guards and safety devices are in place and functional.
  • Plan and supervise work to avoid injuries.
  • Use chemicals only with proper knowledge and precautions.
  • Wear suitable clothing, footwear, and PPE as required.

7. Reporting and Recording Accidents or Near Misses

  • All injuries and near misses must be reported to a manager or Health and Safety Lead.
  • Accident records are maintained and reviewed to identify trends and prevent recurrence.
  • Reports include details of the incident, witnesses, and follow-up actions.
  • Senior managers report incidents to enforcing authorities as required.

8. Work Equipment

  • Equipment is assessed for safety and suitability.
  • Employees must report equipment issues promptly.
  • Training is provided for safe equipment use.

9. Personal Protective Equipment (PPE)

  • PPE is provided where risk assessments identify a need.
  • PPE is suitable, properly fitted, maintained, and replaced as necessary.
  • Staff receive training on PPE use and storage.

10. Display Screen Equipment (DSE)

  • Workstations comply with Health and Safety (Display Screen Equipment) Regulations 1992 (Amended 2002).
  • Risk assessments are conducted for all DSE users, including home workers.
  • Users are entitled to breaks and eye tests; corrective lenses for DSE use are provided by the Company.

11. Control of Substances Hazardous to Health (COSHH)

  • Risk assessments are conducted for hazardous substances using MSDS guidance.
  • Alternative less harmful substances are used where possible.
  • Employees are briefed on hazards and precautions.
  • Flammable substances are stored securely.
  • Exposure limits are monitored and controlled.

12. Employees at Special Risk

  • Employees must inform managers of changes affecting their risk status (e.g., medical conditions, pregnancy).
  • Additional risk assessments are conducted for vulnerable individuals.

13. First Aid

  • First aid boxes are located in Makeup Rooms 1 & 2 and Staff Kitchen.
  • Certified first aiders: Danielle Everitt (Principal) and Leanne Wilcock (Administrator).
  • First aiders maintain records and ensure compliance with Data Protection.

14. Fire Safety

  • Fire risk assessments are conducted regularly.
  • Fire safety equipment is maintained by Thameside Fire Protection.
  • Employees must minimise fire risks and report faults immediately.
  • Fire alarms and extinguishers are strategically located.
  • Evacuation procedures and assembly points are clearly communicated.
  • Fire drills are conducted regularly.
  • Fire safety training is provided to staff and learners.

15. Health and Safety Adviser

  • ASHCO (Activate Safety & Consultancy) provides competent health and safety advice.
  • Advises on statutory obligations, accident prevention, legislation updates, inspections, training needs, and emergency procedures.

16. Compliance with Havering London Borough Special Treatment Licenses

  • FCA complies fully with Havering Borough Council regulations for special treatments, including hygiene, client interviews, record keeping, accessibility, and practitioner competence.
  • MMA is prohibited.
  • MSDS for all products are kept onsite.

17. Visitors and Third Parties

  • Visitors must report to reception and be accompanied.
  • Visitors must comply with site rules and safety instructions.

18. Refusal to Work on Health and Safety Grounds

  • Workers may refuse unsafe work without detriment.
  • Concerns must be reported to supervisors and escalated if unresolved.

19. Violence and Aggression

  • Zero tolerance for harassment and violence.
  • Includes physical violence, verbal abuse, intimidation, sexual innuendo, exclusion, and abusive communications.
  • False accusations may lead to disciplinary action.
  • Support is provided to victims, including counselling.
  • Risk assessments address violence and aggression risks.

20. Lifting Operations and Equipment Regulations (LOLER)

  • Lifting equipment is assessed for suitability, marked with safe working loads, and maintained.
  • Includes cranes, forklifts, hoists, and lifting accessories.

21. Review Notes

  • This policy is reviewed annually or as required by legislative or operational changes.
  • Reviews ensure responsibilities, arrangements, and procedures remain current and effective.
  • Policy updates reflect changes in legislation, personnel, and technology.
  • Reviews are conducted by Danielle Everitt (Managing Director) and appointed personnel.